Service guides / SaaS development
Systems & file handoffs · SaaS developmentDocument approvals: systems & file handoffs
Plan how information enters and leaves the work. Start with sample documents and an approval matrix and plan a versioned review and signoff journey.
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The project in view
- Start with
- sample documents and an approval matrix.
- Proposed result
- a versioned review and signoff journey.
- A decision to resolve
- approving a version that has since changed.
This is a planning example. It does not describe a completed client engagement.
Systems & file handoffs for this project
- Confirm the source format for sample documents and an approval matrix and the required delivery format for a versioned review and signoff journey.
- Carry a stable reference through each handoff so a reviewer can trace approving a version that has since changed.
- Begin with a reviewed file exchange if a live integration is unnecessary. Confirm system access before promising an integration.
Questions to answer together
- Which file formats or systems must exchange information?
- Who owns access, exports and destination records?
- How will a failed handoff or superseded file be identified?
What to have at the end
A handoff specification covering formats, permissions, ownership and failure handling.
Record the decision on approving a version that has since changed alongside the source material. If it is still unresolved, identify who can answer it and what work depends on the answer.
Prepare your enquiry
Use this as a starting point. Add your current process, available examples and constraints before sharing.
Send your completed brief to hello@iansamonte.com or visit the main page to discuss your project.